P&F AGM and Proposed Amendment to Constitution

February 29, 2024  

Parents & Friends Association AGM

The P&F AGM followed by a General Meeting will take place on 3 April from 6.00pm – 8.00pm. For more details, click here.

 

Join the P&F Executive

Are you interested in joining the Executive team?

Check out our Parent Handbook for position descriptions and email us at [email protected] to start the conversation. We’d love to have you on board!

Nominations are to be received at least 7 days prior to the AGM. Find the nomination form on our OLLE page.

 

Agenda Items for General Meeting

Kindly send any agenda items you may want to raise to us by the 24 March. Please note that we aim to focus on pre-determined topics and avoid discussing ad hoc items. Email agenda items to [email protected].

 

Special Resolution to Remove External Audit Requirement from TIGS P&F Constitution

It is proposed to amend the constitution of the P&F by removing Clause 31.4.

Clause 31.4 states that the financial records of the P&F shall be audited at the end of each financial year, and shall be carried out by the auditor of the School.

If Clause 31.4 is removed, it will also be necessary to change Part 4, Clause 22.2 (2) that explains procedure at Annual Meetings. The auditor’s report for the previous financial year will no longer need to be presented at the AGM.

Previous wording: Part 4, Clause 22.2 (2) “to receive from the Executive reports on the activities of the P&F since the last AGM, the Annual Financial Report and the Auditor’s Report for the previous financial year”.

Proposed wording: Part 4, Clause 22.2 (2) “to receive from the Executive reports on the activities of the P&F since the last AGM and the Annual Financial Report for the previous financial year”.

Rationale to remove external audit requirement:

• There is no legal requirement for an audit, and the P&F executive believes that there are sufficient checks and balances in place to severely limit the possibility of fraud.
• Removing the clause with result at an annual saving of $4000 at minimum.
  • All financial records are managed by the TIGS Finance Department. The approval process for any payments requires signatures from 2 members of the Finance Department. Such payments are only made at the request of the P&F Treasurer.
  • The Australian Charities and Not-for-Profits Commission’s (Australian Government) rules regarding the requirement for audits is based on the charity size. For charities with annual revenue under $500,000, an audit is not required. In 2023 revenue totalled $172,908.
  • Clause 31.4 requires the audit to be completed by the auditor of the school. The quoted cost for 2023 is $4000. The net income for 2023 was $85,702. The cost of the audit is a signifiant expense. Other auditors charge similar amounts.